Free OpenClaw Skill for Painting Companies: Estimate and Project Coordinator Agent (Download)

What this skill does for your painting companies

• Runs the estimate follow-up cadence at 24 hours, 72 hours, and 7 days with objection-keyed messaging (price, timeline, color decision pending, getting other bids).
• Pulls roof and exterior square footage from EagleView when the estimate is exterior; pre-fills the labor and material model for the salesperson before the in-home visit.
• Maintains the EPA RRP lead-safe compliance checklist for pre-1978 homes: certified renovator on site, brochure delivered, work-area containment documented in CompanyCam.
• Drafts the color consultation routing with Sherwin Williams, Benjamin Moore, or Behr deck pulls keyed to the customer's stated aesthetic, surfaces the 3-color shortlist for the in-home visit.
• Routes change orders through the customer for approval before crew hours go in, so the painter is not eating mid-job scope creep.

What's inside this OpenClaw skill

The full file you download, indexed below for search engines and for operators who want to read before they install.

---
name: painting-coordinator
description: Estimate follow-up, EPA RRP compliance, color consultation routing, and change order coordination for painting companies. Integrates with ServiceTitan, Housecall Pro, JobTread, EagleView, CompanyCam.
version: 1.0.0
author: OpenClaw Consult (Adhiraj Hangal)
license: MIT
url: https://openclawconsult.com/skills/painting-companies
---

# OpenClaw Skill: Painting Estimate and Project Coordinator

## Overview

This skill turns the OpenClaw agent into the estimate and project coordinator
for an interior, exterior, or commercial painting company. It owns the
estimate follow-up cadence, the EPA RRP lead-safe compliance reminders, the
color consultation routing, the change order discipline, and the crew-day-of
logistics confirmation.

Designed for $500K to $20M painting companies running ServiceTitan, Housecall
Pro, or JobTread, with active CompanyCam for site documentation and EagleView
or Hover for exterior measurement.

## What this skill does

1. Estimate follow-up cadence at 24 hours, 72 hours, and 7 days with objection-keyed messaging
2. EagleView measurement pull for exterior estimates, pre-fills labor and material model
3. EPA RRP compliance checklist for pre-1978 homes (certified renovator, brochure, containment)
4. Color consultation routing with the Sherwin Williams, Benjamin Moore, or Behr deck
5. Change order chasing routed through the customer for approval before crew hours go in
6. Crew-day-of logistics: confirm crew assignment, materials staged, customer access

## Triggers

```yaml
triggers:
  - type: heartbeat
    schedule: "0 9 * * *"           # Daily 9am
    action: estimate_followup_queue

  - type: heartbeat
    schedule: "0 14 * * 1"          # Mondays 2pm
    action: weekly_crew_assignment_review_with_rrp_check

  - type: on_event
    event: crm.estimate_logged
    action: enter_estimate_followup_cadence

  - type: on_event
    event: crm.estimate_exterior
    action: pull_eagleview_report

  - type: on_event
    event: companycam.scope_creep_photo_logged
    action: draft_change_order_for_customer

  - type: on_event
    event: crm.job_scheduled_pre_1978
    action: trigger_rrp_compliance_checklist
```

## Workflow: estimate follow-up

When a new estimate is logged in the CRM, the skill:

1. Reads the estimate notes including stated objection (price, timeline, color decision pending, getting other bids, undecided)
2. Tags the estimate as one of: ready-to-book, price-objection, timeline-objection, color-pending, multi-bid, dormant
3. Drafts message 1 at hour 24 (thank-you with proposal recap and one personalized detail)
4. Drafts message 2 at hour 72 (financing options for jobs over $5K, color consult booking for color-pending, scheduling slot for ready)
5. Drafts message 3 at day 7 (decision nudge referencing seasonal availability)
6. After day 7 with no response, moves to the 21-day and 60-day reactivation queue

Estimates above the high-value threshold (default $25K) route to the owner
for personal outreach instead of automated cadence.

## Workflow: EagleView and pre-fill

When an exterior estimate is logged, the skill pulls EagleView (or Hover, if
your shop uses Hover):

```yaml
eagleview_pull:
  - roof_square_footage
  - wall_square_footage_by_elevation
  - eave_linear_feet
  - max_wall_height
  - dormer_count
  - trim_linear_feet_estimated_from_window_perimeter
```

These feed a pre-filled labor and material model:

```yaml
labor_and_material_prefill:
  paint_gallons: derived_from_wall_sqft_and_finish_choice
  prep_hours: derived_from_condition_rating_and_age
  ladder_vs_lift: derived_from_max_wall_height
  trim_paint_gallons: derived_from_linear_feet
  primer_gallons: derived_from_substrate_and_condition
```

The estimator can override anything. The pre-fill is decision support, not
a quote-generator.

## Workflow: EPA RRP compliance

For any job at a pre-1978 home, the skill:

1. Surfaces the RRP requirement on job creation
2. Confirms a certified renovator is on the assigned crew (cross-references the certified-renovator roster in config)
3. Drafts the lead-safe brochure delivery confirmation message for the customer
4. Prompts the foreman to log work-area containment photos in CompanyCam at site setup
5. Maintains the per-job RRP compliance ledger: brochure delivered date, containment photo timestamp, certified renovator on site, post-work cleanup verified

The skill does not file your RRP firm certification renewal. It does not
substitute for your written compliance program. It surfaces the obligations
at the moment they need to be met.

## Workflow: color consultation routing

For estimates where the customer has not picked colors:

1. Reads the customer's stated aesthetic preference from the estimate notes
2. Pulls the 3 closest color decks from Sherwin Williams, Benjamin Moore, or Behr based on your shop's partnership
3. Drafts a color consultation booking offer with the 3-color shortlist
4. If the customer books, drafts the in-home consult prep brief for the specifier

The skill does not pick the color. The specifier still drives the consultation
with the customer. The skill pre-narrows the deck so the consultation lands
faster.

## Workflow: change order discipline

When the foreman logs a scope-creep photo in CompanyCam (additional wall,
additional prep, color change after start), the skill:

1. Drafts the change order text to the customer with the photo, the scope description, and the price delta
2. Routes for customer approval via SMS or email
3. Holds the crew on the original scope until the customer approves
4. Logs the approval (or rejection) in the CRM
5. Updates the per-job change order ledger so the owner sees scope-creep patterns

Change order discipline is the single biggest profit lever in residential
painting. The skill keeps it on rails.

## Memory keys

```yaml
memory:
  - key: painting.estimate_state[{estimate_id}]
    description: Estimate cadence stage
    values: [pending, day_1_sent, day_3_sent, day_7_sent, booked, lost, reactivation]

  - key: painting.rrp_checklist[{job_id}]
    description: RRP compliance status per job
    schema: { pre_1978: bool, certified_renovator_on_crew: bool, brochure_delivered_date: date, containment_photo_timestamp: datetime, post_work_cleanup_verified: bool }

  - key: painting.change_order_ledger[{job_id}]
    description: Change orders per job
    schema: { logged: number, approved: number, declined: number, total_added_value: number, total_lost_value: number }

  - key: painting.color_consult_queue[{estimate_id}]
    description: Color consultation booking state
    values: [pending_offer, offer_sent, booked, completed, declined]
```

## Message templates

```yaml
templates:
  estimate_followup_24h_ready:
    channel: sms
    body: |
      Hi {customer_first_name}, this is {estimator_first_name} from {company_name}.
      Thanks for having me out yesterday. The proposal is in your inbox: total
      {proposal_total}, start window {start_window}.

      Happy to walk you through anything that needs clarification. We have a
      crew that could start {nearest_start_date} if you want to lock it in.

  estimate_followup_72h_price_objection:
    channel: sms
    body: |
      Hi {customer_first_name}, following up from the proposal. I know the
      number was higher than the other quote. Couple things worth knowing:

      1. Our prep hours are spec'd at {prep_hours}, not a quick scuff sand.
      2. We carry the lead-safe certification ({lead_cert_holder}) which
         lets us do the work without the homeowner getting cited.
      3. We can finance: {financing_option}

      Want me to redo the proposal at a phased scope (exterior first, interior
      next year) to spread the spend?

  rrp_brochure_delivery_to_customer:
    channel: email
    body: |
      Hi {customer_first_name},

      Per EPA Renovation, Repair, and Painting requirements, we deliver this
      lead-safe brochure on every job at a home built before 1978:

      {brochure_link}

      A certified renovator will be on site for the duration of your project,
      and we will document the work-area containment with photos for your
      records.

      Reach back if you have questions about lead-safe work practices.

      {company_name}

  change_order_to_customer:
    channel: sms
    body: |
      Hi {customer_first_name}, {foreman_first_name} flagged some additional
      scope on the {job_name} job today. Photo: {companycam_photo_link}

      Scope: {change_order_description}
      Price: {change_order_price_delta}

      Reply APPROVE to authorize and we will keep moving, or PAUSE to discuss.
      Holding the crew on original scope until we hear back.
```

## Required integrations

| Integration               | Purpose                                       | Read | Write |
|---------------------------|-----------------------------------------------|------|-------|
| ServiceTitan / Housecall Pro / JobTread | CRM, estimates, jobs              | yes  | optional |
| EagleView (or Hover)      | Exterior measurement reports                  | yes  | no    |
| CompanyCam                | Site photo documentation                      | yes  | yes   |
| Sherwin Williams / Benjamin Moore / Behr | Color deck reference            | yes  | no    |
| Twilio (or similar)       | Outbound SMS                                  | no   | yes   |
| Email provider            | Outbound email                                | no   | yes   |
| OpenClaw Memory           | Cross-run state                               | yes  | yes   |
| OpenClaw Heartbeat        | Scheduled cadences                            | yes  | yes   |

Write-back to the CRM starts disabled. The skill drafts; the salesperson and
foreman commit.

## Compliance notes

The skill is operational support for EPA RRP compliance, not a substitute
for the firm's written compliance program, the renovator certification
renewal cadence, or the documentation retention requirements (RRP records
must be retained for 3 years).

OSHA fall protection, respiratory protection, and silica exposure rules are
the firm's responsibility. The skill does not surface OSHA obligations.

## Configuration

```yaml
config:
  company_name: "Your Painting Company"
  crm: servicetitan         # or "housecall_pro", "jobtread"
  measurement_provider: eagleview  # or "hover", "none"
  site_documentation: companycam
  color_partnership: sherwin_williams  # or "benjamin_moore", "behr", "none"
  approval_mode: salesperson_approves_all  # or "autonomous_after_2_weeks"
  high_value_estimate_threshold_usd: 25000
  financing_partner: hearth      # or "wisetack", "synchrony", "none"
  certified_renovator_roster:
    - name: "Lead Foreman Name"
      certification_number: "RRP-12345"
      expiration: "2027-04-15"
  cadences:
    estimate_followup: [24h, 72h, 7d, 21d, 60d]
  practice_focus: residential    # or "commercial", "mixed"
```

## Quick install

```bash
mkdir -p ~/.claude/skills
mv painting-companies.md ~/.claude/skills/painting-coordinator.md
# Edit the config block to match your company
```

Launch OpenClaw and the skill is live. Trigger it manually with `run estimate followup queue`
or `prep this week's crew assignments` or wait for Heartbeat.

## Want it wired to your stack?

The free SKILL.md is the starting point. If you want this plugged into your
specific CRM, your EagleView account, your CompanyCam, your color partnership,
and your crew assignment rules, OpenClaw Consult ships a fixed-price 14-day
build.
https://www.adhirajhangal.com/work

Install in 60 seconds

1. 1

   Drop the file into your OpenClaw skills directory

   Save the downloaded painting-companies.md as ~/.claude/skills/painting-coordinator.md (or your project-level .claude/skills/ if you operate multiple branches). OpenClaw picks up new skill files on next agent launch.

2. 2

   Connect ServiceTitan, Housecall Pro, or JobTread

   Edit the integrations block to point at your CRM and estimating software: ServiceTitan, Housecall Pro, or JobTread. Add the EagleView API key if you do exterior work, the CompanyCam API key for site documentation, and the Sherwin Williams / Benjamin Moore color deck if you have a partnered specifier. Read-only is enough to start.

3. 3

   Launch in salesperson-approval mode, validate, then flip to autonomous

   Start with the salesperson approving every outbound estimate-follow-up text for two weeks. The skill defaults route any change order, any EPA RRP compliance question, and any customer complaint to a human. After two weeks, flip routine 24-hour and 72-hour estimate follow-ups to autonomous.

Example conversation

Common questions

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