In This Article
Introduction
Notion is the knowledge hub for many teams. OpenClaw can query Notion pages, summarize docs, and help with task management. Here's what we're covering: Notion integration patterns: step-by-step setup, knowledge base Q&A, task workflows, and the configurations that make OpenClaw a knowledgeable team assistant.
Whether you're building an internal Q&A bot, automating meeting notes, or syncing task status, you'll find actionable steps. We'll cover the Notion API, integration sharing, and the patterns that work with Notion's block-based structure.
Notion Setup: Step-by-Step
Create a Notion integration for API access. Share relevant pages/databases with the integration. OpenClaw's HTTP Skill or a Notion-specific Skill connects to the Notion API. Store the integration token securely.
Step 1: Create Integration. notion.so/my-integrations. New integration. Name: OpenClaw. Associate with workspace. Copy Internal Integration Token (starts with ntn_). Store securely.
Step 2: Share pages. Open each page/database you want OpenClaw to access. Click Share. Add integration. Select OpenClaw. Without this, API returns 404. Share parent pages — children inherit.
Step 3: Get page IDs. Notion URLs: notion.so/Page-Name-abc123def456. The abc123def456 is page ID. For databases: same format. Use in API calls.
Step 4: Configure OpenClaw. HTTP Skill. Base URL: https://api.notion.com/v1. Headers: Authorization: Bearer TOKEN, Notion-Version: 2022-06-28 (check current). Test: GET /pages/PAGE_ID. Should return page.
Step 5: Search. POST /search. Body: {"query": "refund policy"}. Returns matching pages. OpenClaw uses this for "find info about X."
Rate limits. 3 requests/second. Batch. Cache where possible.
Knowledge Base
OpenClaw can search Notion for answers to team questions. "What's our refund policy?" — the agent finds the relevant page and summarizes. Useful for internal Q&A and onboarding. Keep Notion structured for better retrieval.
Search workflow. User asks: "What's our PTO policy?" OpenClaw: POST /search, query "PTO policy". Gets page IDs. GET /pages/ID for content. Parses blocks. Summarizes. Responds: "PTO policy: 15 days/year. Request via [link]. See full doc: [url]."
Structure matters. Clear page titles. Headings. Tables. Notion returns block structure. Agent parses. Messy docs = messy answers. Invest in Notion structure.
Scope. Share only relevant pages. Don't share entire workspace. HR policy, product docs, runbooks — yes. Personal pages — no. Control what agent can access.
Real example. 30-person startup. Notion has 200+ pages. OpenClaw in Slack: "What's our expense policy?" Agent finds, summarizes. 60% of "where do I find X?" questions answered. Saves 5 hours/week.
Task Management
Notion databases for tasks can be queried and updated. OpenClaw can surface overdue items, draft status updates, and help prioritize. Integrate with Heartbeat for daily task briefings.
Query database. POST /databases/DATABASE_ID/query. Filter: Status != Done, Due Date < today. Returns overdue tasks. OpenClaw: "Overdue: [list]. Consider prioritizing: [suggestions]."
Update tasks. PATCH /pages/PAGE_ID. Update properties: Status: In Progress. OpenClaw can mark complete, update status. Use with approval for important tasks.
Daily briefing. Heartbeat 8am. OpenClaw: Query tasks due today, overdue, high priority. "Today: 5 tasks due. 2 overdue. Top priority: [task]." Post to Slack or DM.
Project status. "Summarize project X." OpenClaw queries project database. Aggregates status. "Project X: 70% complete. Blockers: Y. On track for [date]."
Use Cases with Examples
Doc summarization, meeting notes extraction, policy lookup, and project status reports. OpenClaw bridges Notion knowledge with conversational access.
Meeting notes. Meeting notes in Notion. "What did we decide in last product meeting?" OpenClaw finds page, extracts decisions, action items. Responds with summary.
Onboarding. New hire: "What do I need to do for onboarding?" OpenClaw finds onboarding doc. Lists steps. Links to forms, tools. Personalized from one source.
Policy lookup. "Can I work from abroad?" OpenClaw finds remote work policy. Summarizes. "Yes, up to 4 weeks with manager approval. See [link]."
Competitive intel. Notion database of competitors. "What's our positioning vs Competitor X?" OpenClaw queries, summarizes. Keeps sales armed.
Implementation Checklist
- □ Create Notion integration. Copy token
- □ Share relevant pages/databases with integration
- □ Document page IDs for key resources
- □ Add HTTP/Notion Skill to OpenClaw
- □ Create memory: key page IDs, common queries
- □ Test search and retrieval. Validate quality
- □ Configure Heartbeat for task briefings if needed
- □ Document for team: what's in Notion, how to ask
Cost Breakdown
OpenClaw: free. Notion: your existing plan. Infrastructure: $20–80/month. API: $25–75/month (search + retrieval uses tokens). Implementation: 4–8 hours DIY, or $1,000–2,500 professional. Total: ~$600–3,000 first year. Compare to: "where's that doc?" time — 30 min/week for 20 people = 260 hours/year. OpenClaw pays back quickly.
Common Pitfalls to Avoid
Pitfall 1: Not sharing pages. Integration has no access by default. Must share each page. Forgot to share = 404. Audit regularly.
Pitfall 2: Unstructured Notion. Random docs, no headings, nested chaos. Agent struggles. Invest in structure. It pays off.
Pitfall 3: Stale answers. Notion updated, agent has old context. Search is real-time. But if you cache, invalidate. For critical policies, agent should always search fresh.
Frequently Asked Questions
Does OpenClaw work with Notion AI? Notion AI is built-in. OpenClaw is separate. They can coexist. Use Notion AI for in-doc help. OpenClaw for cross-doc, Slack, automation. Different use cases.
Can OpenClaw create Notion pages? Yes. POST /pages. Create page, add blocks. Use for: meeting notes draft, task creation. Configure carefully — creation can get noisy.
What about Notion databases with relations? Yes. Query related. "Tasks for Project X" — filter by relation. OpenClaw can traverse. Complex queries need careful SOQL-like structure. Notion API has filter syntax.
How do we handle large workspaces? Don't share everything. Curate. Create "OpenClaw knowledge" parent page. Share that. Put key docs under it. Limit scope.
Can OpenClaw read Notion comments? Yes, via blocks API. Comments are blocks. Can extract for "what did team say about X?"
What about Notion's rate limits? 3 req/sec. OpenClaw should throttle. For heavy use, cache search results. Refresh periodically.
Wrapping Up
Notion integration makes OpenClaw a knowledgeable team assistant. Start with knowledge base Q&A. Add task briefings. Expand. OpenClaw Consult helps configure Notion workflows — we've integrated for teams from 5 to 200.