Free OpenClaw Skill for Music Teachers: Lesson Coordinator Agent (Download)

What this skill does for your music teachers and music schools

• Drafts the trial lesson follow-up cadence (24 hours, 7 days, 21 days) for piano, violin, voice, guitar prospects with the Suzuki Method or RCM track pre-selected.
• Runs recital prep twice yearly: program order, parent permission slips, photographer booking, repertoire memorization checkpoints, drafted in My Music Staff or TeacherZone.
• Tracks Royal Conservatory Music Development Program exam dates per student, drafts the parent confirmation, schedules the mock exam in the 30-day window.
• Sends weekly practice updates to parents with the student's assignment, last week's progress notes, and a one-line note from the teacher.
• Manages the waitlist and the studio-wide weekly schedule, drafts the make-up lesson offer when a student cancels under 24 hours.

What's inside this OpenClaw skill

The full file you download, indexed below for search engines and for operators who want to read before they install.

---
name: music-studio-lesson-coordinator
description: Trial lesson follow-up, weekly practice updates, recital prep, and Royal Conservatory exam tracking for music teachers and music schools. Integrates with My Music Staff, TeacherZone, MusicTeacherHelper, Fons.
version: 1.0.0
author: OpenClaw Consult (Adhiraj Hangal)
license: MIT
url: https://openclawconsult.com/skills/music-teachers
---

# OpenClaw Skill: Music Studio Lesson Coordinator

## Overview

This skill turns the OpenClaw agent into the studio coordinator for a solo
music teacher or a multi-teacher music school. It owns trial lesson follow-up,
weekly practice updates, recital coordination, Royal Conservatory Music
Development Program exam tracking, and the make-up lesson workflow so the
teacher spends the day on the keyboard or the strings, not the inbox.

Designed for solo studios with 20 to 60 students and multi-teacher schools
with 100 to 600 students. Works with My Music Staff, TeacherZone,
MusicTeacherHelper, Music Teacher's Helper, and Fons.

## What this skill does

1. Trial lesson follow-up cadence (24h, 7d, 21d) with Suzuki / RCM track pre-selected
2. Weekly Sunday practice updates with last week's progress notes and this week's assignment
3. Twice-yearly recital coordination (winter + spring) with the full 60-day prep cadence
4. Royal Conservatory exam tracking per student with mock exam scheduling
5. MTNA student affiliate workflow and Performance Competition registration prep
6. Make-up lesson offer drafting when a student cancels under 24 hours

## Triggers

```yaml
triggers:
  - type: heartbeat
    schedule: "0 18 * * 0"          # Sundays 6pm
    action: weekly_practice_update

  - type: heartbeat
    schedule: "0 7 * * 1"           # Mondays 7am
    action: compile_studio_week

  - type: heartbeat
    schedule: "0 9 1 4,10 *"        # April 1 and Oct 1
    action: recital_prep_kickoff

  - type: on_event
    event: studio.trial_lesson_logged
    action: enter_trial_followup_cadence

  - type: on_event
    event: studio.lesson_cancelled_under_24h
    action: draft_makeup_offer

  - type: on_event
    event: studio.rcm_exam_registered
    action: schedule_rcm_exam_prep_cadence
```

## Workflow: trial lesson follow-up

When a trial lesson is logged in My Music Staff or TeacherZone, the agent:

1. Reads the teacher's notes including the student's age, instrument, prior experience, and family goals (RCM track, Suzuki track, casual)
2. Tags the prospect as: ready, comparing-studios, cost-hesitant, schedule-conflict, beginner-uncertain
3. Drafts message 1 at 24 hours (warm thank-you with one specific detail from the trial, link to enroll)
4. Drafts message 2 at day 7 (sibling discount or method differentiation: Suzuki versus traditional, RCM track versus enrichment)
5. Drafts message 3 at day 21 (last-chance enrollment offer with specific time slot held)
6. After day 21 with no response, moves the family to a 60-day reactivation queue with the new-semester promo

## Workflow: weekly practice updates

Every Sunday at 6pm the agent:

1. Pulls each student's last week's lesson notes from the studio software
2. Drafts a personalized practice update referencing the specific repertoire and the specific progress note from the teacher
3. Includes this week's assignment, the practice minutes target, and the next-lesson confirmation
4. Surfaces 3 to 8 students that need a real conversation from the teacher (missed lessons, behind on repertoire, RCM exam at risk, sibling discount inquiry, ready to move up a level)
5. Schedules the rest for autonomous send Sunday at 7pm so parents have it for the Monday-morning practice routine

This single workflow is what most parents say lifted their child's practice consistency the most.

## Workflow: recital prep (twice yearly)

Most studios run a winter recital in December and a spring recital in May or June. The skill maintains the 60-day recital coordination cadence:

- T-60 days: send-the-save-the-date to families, lock the venue, photographer, livestream provider
- T-45 days: collect repertoire selections from each student, draft the parent permission slips
- T-30 days: program order draft, photographer call sheet, livestream URL distribution
- T-21 days: mock recital scheduling in studio
- T-14 days: dress rehearsal communication, final repertoire confirmations, last permission slip chase
- T-7 days: parking, arrival time, dress code, parent volunteer assignments
- T-1 day: final reminder with venue address, parking link, livestream URL
- T+1 day: thank-you email with the program PDF and the photo album link

The skill drafts everything; the teacher approves.

## Workflow: Royal Conservatory exam tracking

For students on the RCM Music Development Program track, the skill maintains:

- Current level (Prep A through Level 10 plus ARCT)
- Next scheduled exam window (RCM runs three exam sessions per year)
- Practical requirements: technical requirements, repertoire list, ear tests, sight reading
- Theory co-requisites for Level 5 and above
- Mock exam scheduling 30 days before the exam date

When a student registers for an exam, the skill kicks off the 90-day prep cadence. When a student is two pieces behind on memorization 30 days out, the skill surfaces this to the teacher with a suggested mock exam date.

## Workflow: MTNA student affiliate workflow

For MTNA member teachers, the skill maintains the Performance Competitions calendar (state, division, national), the registration deadlines per division, the repertoire requirements per category, and the recording submission cadence. It does not submit the registration; it drafts the family communication around it.

## Workflow: make-up lesson offer

When a student cancels under 24 hours, the skill:

1. Checks the studio's make-up policy from the config block (most studios offer 1-2 make-ups per semester)
2. If the student is within their make-up allowance, drafts the make-up offer with 2-3 alternative slots in the next 14 days
3. If the student has exhausted make-ups, drafts the policy note politely
4. Logs the cancellation to memory for the semester-end summary

## Message templates

```yaml
templates:
  trial_followup_24h:
    body: |
      Hi {parent_first_name},

      Thanks for bringing {student_first_name} in for the trial yesterday. I
      really enjoyed working with {student_first_name} on {repertoire_or_song}.
      A quick thought:

      {teacher_followup_thought}

      You can lock in {student_first_name}'s weekly slot here:
      {enrollment_link}

      Reach me back any time.

      {teacher_first_name}

  weekly_practice_update:
    subject: "{student_first_name}'s practice notes for the week"
    body: |
      Hi {parent_first_name},

      {student_first_name} had a great lesson on {last_lesson_day}. Highlights:

      - {progress_note}
      - Working on {current_repertoire}

      This week:

      - Practice goal: {practice_minutes_target} minutes per day
      - Focus: {focus_area}
      - Next lesson: {next_lesson_day} at {next_lesson_time}

      {teacher_first_name}

  rcm_exam_prep_30d:
    subject: "{student_first_name}'s RCM Level {rcm_level} exam, 30 days out"
    body: |
      Hi {parent_first_name},

      {student_first_name}'s RCM Level {rcm_level} {instrument} exam is on
      {exam_date}. To make sure we are on track, I would like to schedule a
      mock exam in the next two weeks.

      Open slots:
      {mock_exam_slots}

      Pick whichever works and I will hold it. The mock will run the full
      exam format including the ear tests and sight reading.

      {teacher_first_name}

  recital_t14_repertoire_confirm:
    body: |
      Hi {parent_first_name},

      Two weeks out from the {recital_season} recital. We need to lock
      {student_first_name}'s final repertoire by {confirmation_deadline}:

      Current plan: {current_repertoire_plan}
      Estimated time on stage: {estimated_time}
      Position in program: {program_position}

      Any changes? Reply by {confirmation_deadline} and I will finalize the
      printed program.

      {teacher_first_name}

  makeup_lesson_offer:
    body: |
      Hi {parent_first_name},

      Got the note that {student_first_name} cannot make {cancelled_lesson_day}.
      Per our policy, {student_first_name} has {makeups_remaining} make-up
      lessons remaining this semester.

      Three options to make it up:
      {makeup_slots}

      Pick whichever works.

      {teacher_first_name}
```

## Memory keys

```yaml
memory:
  - key: studio.student_profile[{student_id}]
    description: Student level, track, instrument, parent contact
    schema: { instrument: string, level: string, track: string, rcm_level: string, parent_email: string, sibling_ids: [string] }

  - key: studio.lesson_history[{student_id}]
    description: Last lesson date, recent progress notes, current repertoire
    schema: { last_lesson: date, progress_notes: [string], current_repertoire: [string] }

  - key: studio.rcm_exam_state[{student_id}]
    description: RCM exam registration, prep cadence stage, mock exam date
    schema: { registered_level: string, exam_date: date, mock_scheduled: bool, prep_stage: string }

  - key: studio.recital_state[{season}]
    description: Twice-yearly recital coordination memory
    schema: { phase: string, program_order: [student_id], confirmations_outstanding: [student_id] }

  - key: studio.makeup_log[{student_id}]
    description: Make-up lessons used this semester
```

## Required integrations

| Integration              | Purpose                                       | Read | Write    |
|--------------------------|-----------------------------------------------|------|----------|
| My Music Staff           | Student roster, scheduling, lesson notes      | yes  | optional |
| TeacherZone              | Student roster, scheduling, lesson notes      | yes  | optional |
| MusicTeacherHelper       | Student roster, scheduling, billing           | yes  | optional |
| Fons                     | Scheduling and parent comms                   | yes  | optional |
| Twilio (or similar)      | Outbound SMS                                  | no   | yes      |
| Email provider           | Outbound email                                | no   | yes      |
| OpenClaw Memory          | Cross-run state                               | yes  | yes      |
| OpenClaw Heartbeat       | Scheduled cadences                            | yes  | yes      |

Write-back to your studio software starts disabled. Most teachers prefer to
approve lesson note changes and tuition changes manually.

## Configuration

```yaml
config:
  studio_name: "Your Studio Name"
  teacher_first_name: "Anna"
  approval_mode: teacher_approves_all    # or "autonomous_after_2_weeks"
  instruments_taught:
    - piano
    - violin
    - voice
  tracks_supported:
    - rcm
    - suzuki
    - traditional
    - mtna_competitions
  makeup_policy:
    per_semester: 2
    advance_notice_hours: 24
  recital_schedule:
    winter: december
    spring: may
  rcm_exam_windows:
    - winter
    - spring
    - summer
  cadences:
    trial_followup: [24h, 7d, 21d, 60d_reactivation]
    weekly_practice_update: sunday_6pm
    recital_prep: [60d, 45d, 30d, 21d, 14d, 7d, 1d]
```

## Quick install

```bash
mkdir -p ~/.claude/skills
mv music-teachers.md ~/.claude/skills/music-studio-lesson-coordinator.md
# Edit the config block to match your studio
```

Launch OpenClaw and the skill is live. Run `compile weekly practice updates` or
`run recital prep` to invoke it on demand, or wait for Heartbeat.

## Want it wired to your stack?

This SKILL.md is the starting point. If you want it plugged into your specific
studio software, your recital workflow, your RCM or MTNA track, and your
studio's voice on a fixed-price two-week clock, the door is at
https://www.adhirajhangal.com/work

Install in 60 seconds

1. 1

   Drop the file into your OpenClaw skills directory

   Save the downloaded music-teachers.md as ~/.claude/skills/music-studio-lesson-coordinator.md (or project-level if you run a multi-teacher studio). OpenClaw picks up new skill files on next agent launch.

2. 2

   Connect My Music Staff, TeacherZone, or MusicTeacherHelper

   Edit the integrations block to point at your studio software. Read-only is enough to start. The skill ships prompts that translate your weekly lesson schedule and student roster into the agent's working memory.

3. 3

   Launch in approval mode, validate, then flip to autonomous

   Start with the lead teacher approving every parent-facing message for two weeks. The skill defaults route anything that touches a tuition change, an exam result, or a behavior concern to the teacher. After validation, flip the standard practice updates and make-up lesson offers to autonomous.

Example conversation

Common questions

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